Distributor Registration Instructions

There are 4 steps for the Distributor to register and be able to submit data to the NHRA-MVC Traceability Hub. The first three steps are pre-requisites to the NHRA-MVC Traceability Hub registration process for Distributors.

1. Collect the required Identification Numbers from GS1.
  • You must have already registered with GS1 and been given your Global Location Number (GLN) and your Global Company Prefix (GCP)
2. Collect the Required Identification Numbers from NHRA
  • You must have already registered with NHRA and been given your Supplier Identification Number and you need to know your NHRA Supplier Facility Catagory
3. Complete the Participation Agreement Contract with the NHRA-MVC Traceability Hub
  • You wil be provided with a Client ID number from the NHRA-MVC Traceability Hub.
4. Select the Registration Link for Distributors submit your information as a Distributor.

 

STEP 1 – Pre-requisite Collect the Required Identification Numbers from GS1 All Distributors must be registered with GS1 and have a Global Location Number (GLN) and Global Company Prefix (GCP) assigned. Keep this information for use in the Product Registration process. Make sure you know the GS1 Global Location Number (GLN) and Global Company Prefix (GCP) assigned to this Distributor location.

STEP 2 – Pre-requisite Collect the Required Identification Information from NHRA

In addition to registering with GS1, registration applications must be submitted and approved by the NHRA to permit pharmaceutical products to be sold and distributed in Bahrain. Payment must be made to the NHRA at the time of registration. The NHRA registration process contains all of the necessary Distributor location information.

  • The NHRA will review all aspects of the Distributor and determine its legitimacy and accept payment for registration.

All Distributors need to complete these registrations with the NHRA and have the identification information for their organization ready when they register with the NHRA-MVC Traceability Hub.

STEP 3 – Pre-requisite Complete the Participation Agreement Contract with with the NHRA’s NHRA-MVC Traceability Hub

All MAH’s, Distributors / Wholesalers and Dispensers must complete a Participation Agreement contract with the NHRA’S NHRA-MVC Traceability Hub before the MAH registration can be completed.

  • You can find the NHRA-MVC Traceability Hub Participation Agreement contract on the NHRA-MVC website at www.NHRA-MVC.bh
  • Select the Participation Agreement Request

You will need to provide all required information to identify your organization with NHRA’S NHRA-MVC Traceability Hub. After this information is submitted, you will be contacted by NHRA NHRA-MVC Traceability Hub staff to complete the Participation Agreement. The Participation Agreement is mandatory for all Distributors and is non-negotiable.

Request Form for Participation Agreement Contract

Information Needed Comments
Company Name As shown in GS1 and NHRA sites
Company Address As shown in GS1 and NHRA sites
City As shown in GS1 and NHRA sites
State As shown in GS1 and NHRA sites
Zip Code / Postal Code As shown in GS1 and NHRA sites
Country As shown in GS1 and NHRA sites
Time Zone Time Zone for the Distributor location
Name of the Administrative Contact The person who will sign the Participation Agreement
E-mail address for the Administrative Contact The Company issued email address for the person designated as the Administrative Contact
Phone Number for the Administrative Contact The Country Code plus phone number for the person designated as the Administrative Contact

The person the Distributor identifies as its Administrative Contact must have the authority to execute a contractual agreement on behalf of the Distributor.

STEP 4Register as a Distributor

Once the Distributor has completed its NHRA and GS1 registrations, the Administrative Contact must select the Registration Link for the Distributor Registration. Your NHRA-MVC Traceability Hub Participation Agreement contract (STEP 3 above) must be fully executed before the registration will be finalized by NHRA.

Distributor Participation Registration Form

Information Needed Comments
Company Name As shown in GS1 and NHRA sites
Company Address As shown in GS1 and NHRA sites
City As shown in GS1 and NHRA sites
State As shown in GS1 and NHRA sites
Zip Code / Postal Code As shown in GS1 and NHRA sites
Country As shown in GS1 and NHRA sites
Time Zone Time Zone for the Distributor location
Name of the Administrative Contact The person who will sign the Participation Agreement and handle financial payment
E-mail address for the Administrative Contact The Company issued email address for the person designated as the Administrative Contact
Phone Number for the Administrative Contact The Country Code plus phone number for the person designated as the Administrative Contact
NHRA-MVC Participation Agreement Contact Number Approved Agreement Number you receive from the NHRA-MVC
GS1 Global Location Number As shown in GS1 look-up site
GS1 Company Prefix As shown in GS1 look-up site
NHRA Assigned Supplier Number As shown in NHRA sites as Supplier Facility Number
VAT # Provided by your Company
Name of your company Technical Point of Contact (POC) The person who will act as the Point of Contact (POC) for the technical onboarding of the Distributor
E-mail address for the Technical Point of Contact The Company issued email address for the Point of Contact (POC) for the technical onboarding of the Distributor
Phone Number for the Technical Point of Contact The Country Code plus phone number for the Point of Contact (POC) for the technical onboarding of the Distributor


Registration
Validity Checks

After you have submitted your Distributor location information and the required documentation, the NHRA’s NHRA-MVC Administrative team will verify your company and confirm the Distributor is in good standing with the PPR.

  • The NHRA’s NHRA-MVC Traceability Hub Administrative team will validate the Distributor. The process and steps taken by the NHRA-MVC Traceability Hub Administrative team to validate the Distributor within the NHRA are highly confidential and will not be disclosed to protect the integrity of the process and avoid registration tampering.
  • The NHRA-MVC Traceability Hub Administrative team will also confirm the Participation Agreement contract is fully executed and in place. The Agreement is essential to the relationship between the Distributor and NHRA.

With confirmation successfully processed, the Administrative Contact and the Technical Point of Contact will receive an email stating the registration is complete and the technical testing will be initiated.

Sample email:

Work Flow Diagram