Load Distributor Location Data Instructions

There are 5 steps for the Distributor to register with BMVC and be able to submit master data to the BMVC Traceability Hub. The first four steps are pre-requisites and must be completed before loading product information to the BMVC Traceability Hub. There are 5 steps for the Distributor to register with BMVC and be able to submit data to the BMVC Traceability Hub. The first three steps are pre-requisites to the BMVC registration process for Distributors.

1. Collect the required Identification Numbers from GS1.
  • You must have already registered with GS1 and been given your Global Location Number (GLN) and your Global Company Prefix (GCP)
2. Collect the Required Identification Numbers from NHRA
  • You must have already registered with NHRA and been given your Supplier Identification Number and you need to know your NHRA Supplier Facility Catagory
3. Complete the Participation Agreement Contract with MVC Global
  • You wil be provided with a Client ID number from MVC Global.
4. Select the Registration Link for Distributors, enter your information as a Distributor, and pay your registration fees.
  • The required registration fee schedule is available on the BMVC website www.BMVC.bh.
  • You cannot proceed beyond this point until the payment is successfully processed by MVC Global.
5. Register your Manufacturing locations with BMVC through the BMVC Website.
STEP 1 – Pre-requisite Collect the Required Identification Numbers from GS1

To register products with BMVC the MAH will need to identify all products by their assigned Global Trade Identification Numbers (GTINs) and its manufacturing site must be identified using properly formatted GS1 identifiers. All MAHs must be registered with GS1 and have a Global Location Number (GLN) and Global Company Prefix (GCP) assigned. Make sure you know the GS1 Global Location Number (GLN) and Global Company Prefix (GCP) assigned to the manufacturing location of each product.

STEP 2 – Pre-requisite Collect the Required Identification Numbers from NHRA

Registration applications must be submitted and approved by the NHRA to permit pharmaceutical products to be sold in Bahrain. Payment must be made to the NHRA at the time of registration. The NHRA registration process contains all of the necessary MAH location information.

STEP 3 – Pre-requisite Complete the Participation Agreement Contract with BMVC

All MAH’s, Distributors / Wholesalers and Dispensers must complete a Participation Agreement contract with the BMVC before the MAH registration can be completed.

  • You can find the BMVC Participation Agreement contract on the BMVC website at www.BMVC.bh
  • Select the Participation Agreement Request
STEP 4 – Pre-requisite Register as a Distributor

Once the Distributor has completed its NHRA and GS1 registrations, the Administrative Contact must log into the BMVC website and select Registration Link for the Distributor Registration. Your BMVC Participation Agreement contract (STEP 3 above) must be fully executed before the registration will be finalized by MVC Global.

  • Go to www.BMVC.bh
  • Select the Registration Link for Distributors
STEP 5 – Register Your Distributor Locations

Once the Distributor has completed Steps 1 through 4, the various dispensing locations must be registered with MVC Global. The MAH must upload the Distributor locations to the BMVC Traceability Hub to complete the registration. The Technical Point of Contact should use the Master Data Load process to load the Distributor locations for the parent Distributor. The Technical POC will log into the BMVC website and select the Load Products link. Upload the list of Distributor locations to the BMVC Traceability Hub so they can be linked to the parent Distributor organization.

  • Go to www.BMVC.bh
  • Select the Link for Loading Distributor Locations

Distributor Location Registration Form

Information Needed Comments
Distributor (Supplier) Name Company Name registered with the NHRA and as the parent Supplier. Will also be registered in the BMVC Traceability Hub as the Distributor.
Supplier Identification Number The Identification Number assigned to the Supplier by the NHRA during registration
Supplier Location Company Name As shown in GS1 and NHRA sites
Supplier Location Company Address As shown in GS1 and NHRA sites
Supplier Location City As shown in GS1 and NHRA sites
Supplier Location State As shown in GS1 and NHRA sites
Zip Code / Postal Code As shown in GS1 and NHRA sites
Country As shown in GS1 and NHRA sites
Supplier Location Time Zone Time Zone for the MAH location
GS1 Global Location Number for the Supplier Location As shown in GS1 look-up site
GS1 Company Prefix for the Supplier Location As shown in GS1 look-up site
VAT # Provided by your Company
Name of your company Technical Point of Contact (POC) The person who will act as the Point of Contact (POC) for the technical onboarding of the MAH
E-mail address for the Technical Point of Contact The Company issued email address for the Point of Contact (POC) for the technical onboarding of the MAH

Distributor Location Validity Checks

Each successfully loaded Distributor location will be initially set to INACTIVE status until the verification process can be completed. BMVC will work with the NHRA to verify your company and to confirm the intended Distributor locations are in good standing with the PPR.

  • The BMVC Administrative team will validate the Distributor locations with the NHRA and PPR. The process and steps taken by BMVC to validate the information are highly confidential and will not be disclosed to protect the integrity of the process and avoid supplier/Distributor information tampering.

With successful confirmation the status of the Distributor locations will be set to ACTIVE in the BMVC Traceability Hub.

Work Flow Diagram